September Council Meeting Minutes
Uptergrove Parent’s Council Meeting Minutes
Uptergrove PS Library
September 8, 2025 @ 6:00pm
1. Roll / Quorum Call / Attendance
Voting Members
Jennifer Stong (Co-Chair)
Kate Ballantine (Co-Chair)
Michael Mayer
Lindsay Cairns
Brittany Mudde
Kimberly Gauthier
Christine Newman
Jamie Swailes
Kaylin Garner
UPS Representatives
Michelle Paquette, Teacher Representative
David Brownlee, Principal/Administration
2. Adoption of the Agenda as Presented/Amended
3. Adoption of the Minutes as Presented/Amended
MOTION: Adopt Minutes from June 2025
MOVED BY: Jamie Swailes
SECONDED By: Katie Ballantine
4. Correspondence/Announcements
The group decided there would be 9 voting members
Proxy voting is permitted. In order to assign your proxy an email must be received to one of the co-chairs in advance of the meeting giving the specific name of the proxy. To be finalized at the next meeting.
5. Reports
a. Principal
Principal Brownlee gave an explanation of the role of parent council as an advisory board for the school. Parent Council is a liaison between parents and the school bringing feedback to the principal and communication to the school community.
One of the primary goals of parent council is to raise funds for the students. The operating budget for the school is very limited at approximately $30,000 for the entire year. Fundraising monies are used for extra curricular activities, materials, supplies (including agendas) and equipment that the board will not cover.
The board now requires 14 days notice of any event or fundraiser held by the school.
b. Co-Chairs
c. Treasurer’s/Financial Statements
Mrs. Booth advised she will be attending a BBQ on September 14th at Lakepoint Village. They are continuing their can and bottle drive which they donate proceeds to the Breakfast Club. Mrs. Booth will not be attending parent council meetings any longer for work/life balance
(Thank you Sue for your help over these past years!)
d. Committees (not applicable)
6. Fundraising
a. The Meet and Greet BBQ is upcoming on September 29th. This will be included in the fundraising plan in case we have left over money. The left over money will go to the Breakfast Club.
b. Cochairs to send out sign up sheet for the volunteers for the event. Will utilize grade 8s as well. Math games are proposed on the gym. The Fire Department will come and cook hot dogs. Menu will be hot dogs, juice/water, and cotton candy (to be confirmed). David will contact the bun donator to see if they are available to provide the buns again this year.
c. Craft Fair is upcoming. Saturday November 15, 2025 from 8am-4pm. Please start looking for donations for the silent auction, spread the word about the event. More planning at the next meeting. Dana Hancock leads this fundraiser.
7. New or Unfinished Business
Next Meeting Date: October 7, 2025
Adjournment: 7:15pm